Meeting Recap

When it triggers

Use this after any meeting where you kept light scratch notes and want them reconciled against the Gemini/AI notes and transcript, written up, and posted — a weekly sync, a working session, any recurring meeting on the project.

What it does

• Works through the meeting’s agenda item by item, starting from your scratch notes and filling in anything missed using the Gemini notes and Notion AI meeting notes, if available.
• Flags it plainly if an agenda item was never actually addressed, and flags it directly to you if two sources genuinely conflict, rather than silently picking one version.
• Sorts everything reconciled into a fixed set of categories — Decisions, Changes, Problems, Risks, Dependencies, Action items, Things to know — leaving out any section that has nothing in it.
• Shows you the full assembled recap and waits for explicit approval — including your edits, reclassifications, or removals — before it goes anywhere.
• Posts the approved recap as a threaded reply under the meeting’s agenda message in Slack (or as a new message if there wasn’t one).

Inputs & outputs

• You provide: your own scratch notes, the Gemini Notes link, the Notion AI meeting notes entry (if there is one), the agenda, and the Slack link to the agenda message.
• You get: a recap posted in the project’s Slack channel — the same recap pmo-slack-notion-sync later reads to populate the project workbook.